The Vancouver Island Federation of Hospices is committed to ensuring a safe and inclusive work environment and ways of practice. We are intentional in continuing to learn about and address systemic racism in all its forms. We are honoured to provide care in the traditional and unceded Coast Salish, Nuu-Chah-Nulth and Kwakwaka’wakw territories also known as Vancouver and the Gulf Islands.
The 2024 Strategic Plan confirmed a need for the Vancouver Island Federation of Hospices (VIFOH) to maintain a voice at the planning tables related to hospice palliative care. The main function of this role is to support and strengthen the collaborative work of the members of the Federation.
Contract Deliverables
Reporting to the Vancouver Island Federation of Hospices (VIFOH) Executive Committee and working within the vision, values, policies and directions identified in the strategic plan of the VIFOH, the Contractor works closely with members and stakeholders to support a single voice on behalf of the VIFOH and promote best practices in hospice care on Vancouver Island.
The Contractor will support, coordinate and facilitate the collaborative work of Vancouver Island Hospices, including:
Strategic Advocacy 30%
• Seek program and funding opportunities to support initiatives and directions identified in the VIFOH Strategic Plan, including the sustainability of VIFOH in alignment with our mission and values.
• Maintain regular contact with Island Health, BC Hospice and Palliative Care Association, BC Centre for Palliative Care, BC Hospice Care Alliance and other partners.
• Advance strategies to increase public and policy-maker awareness of hospice palliative care on Vancouver Island through events and other initiatives.
• Ensure balanced and equitable member representation in discussions with regional and provincial decision makers (for example, rural and remote voices).
Administration 30%
• Work with the Executive Committee to set agendas, organize presenters, gather materials and take minutes for member and committee meetings, AGMs and other extraordinary meetings and events as determined by the membership.
• Maintain all records on behalf of the federation (minutes, passwords, etc.).
• Work with Treasurer & Bookkeeper to Monitor VIFOH budget.
Support Education & Learning Opportunities 20%
• Identify and facilitate educational and training opportunities of/for the membership.
• Ensure that newly hired Executive Directors and staff have access to VIFOH information, resources and networking opportunities.
• Identify opportunities to participate in the development of best practices based on sharing evidence and research. (through BC Centre, BCHPCA)
• Attend other regional and provincial tables as a representative of VIFOH, as directed by the Executive Committee.
Communications 20%
• Promote networking, information sharing and collaboration between members, by organizing regular VIFOH member meetings and connecting with individual members.
• Circulate regular updates to members to share materials and information provided by members, and from partners, researchers and funders.
• Maintain and update the VIFOH website including uploading resource materials, based on members’ needs and priorities.
• Coordinate and update VIFOH’s marketing materials, including social media, as directed by the Executive Committee.
Other duties as determined by the VIFoH Executive Committee, based on strategic priorities of the membership. (Variable %)
These may also include engaging contractors approved by the Executive, to:
• Compile key service metrics, including outcome reports for members’ and stakeholders’ use, as required.
• Organize Education Days
• Develop tools & systems for use by members. (e.g. for evaluation, reporting)
Experience and Qualifications:
• A commitment to ongoing learning about Indigenous cultural safety and humility.
• A solid understanding of and a personal and professional commitment to inclusion, diversity, equity and accessibility (IDEA).
• Excellent communication and organizational skills with demonstrated experience in building and maintaining collaborative relationships
• A good understanding of community-based hospice and palliative care.
• Post-secondary education with administrative and program/project coordinating experience.
• Excellent computer skills.
• Experience with government and partner relations in supporting advocacy and policy development.
• Experience with successful fund development and grant writing.
• Ability to work independently within a not-for-profit member- driven environment.
• Excellent time management skills in meeting deadlines and prioritizing demands of a member-based association
• Proficient in the use of social media.
Contract Details:
• Approval of this contract is contingent upon successful completion of a criminal record check by the contractor.
• This one-year contract will be in effect from January 1, 2025 to December 31, 2025, with option for renewal, based on funding availability.
• A contract performance review will be completed after 4 months and may result in cancellation of contract without further obligation on the part of contractor or VIFOH.
• Contractor must sign a confidentiality agreement.
• The Contractor will act responsibly in representing the mission and values of VIFOH and will refrain from asserting personal views on social media or otherwise that may compromise the integrity of the Federation.
• The Contractor reports to the VIFOH Executive Committee who assign duties and give direction on behalf of members.
• Contractor must provide quarterly invoices for up to 14 hours of work per week (with a possible increase in hours for clearly defined special projects mutually agreed upon with the VIFoH executive).
• Contractor to provide own work space and necessary equipment.
• Contract pay will range between $37- $40 per hour, based upon qualifications, to a maximum of $26,880 per year (14 hrs/week x 48 weeks x $40/hr).
• VIFoH will reimburse travel and other expenses upon prior approval and with receipts, by the Executive Committee.
• This contract may be terminated at any time for any reason on the part of either party with one month’s written notice.
For more information please contact:
Teri Henderson, president at teri.henderson@islandhealth.ca or Gretchen Hartley, facilitator at info@vifoh.org
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